Call 911

Contact Site Administrator, Chief Building Administrator, or Designee

(Serves as Campus Crisis Leader)

Activate Campus Crisis Management Team

(If necessary as determined by Campus Crisis Leader)

Contact District Crisis Management Team

Activate District Crisis Management Team

(If necessary as determined by Campus Crisis Leader)

In an emergency or disaster situation, do not make any statement to the media. If pressed for information, state that you must notify the Superintendent and the Director of Public Information of the situation prior to releasing any information. Take the reporter’s name and number, and forward the request for information to the Director of Public Information or give the reporter the Director’s number, 281-420-4813.

• Assign staff members to entrances so that they can direct media to Communications Control

• Center at a predesignated location on campus. Each principal should have a location assigned prior to an occurring emergency.

• Do not allow media to film scene.

• Provide no information other than as shown in section on "Release of Information" (pg. 6).

• Realize that the school has little control over activities outside the building as long as the media is not interfering with bus loading, etc.

• If scene has been cleared by emergency medical service, medical examiner, or law enforcement authorities, escort media to scene only if it does not interfere with school/facility operations.

• Remain with media at all times at the incident scene. Do not allow the media to interview students or staff.

• Consider the need for translation of communications materials for non-English speaking parents.

When the Director of Public Information arrives, he or she will:

• Obtain information from law enforcement and school personnel.

• Handle media and serve as district spokesperson.

• Prepare a statement for telephone calls to school.

• Prepare a statement to be sent home with all students regarding the situation. (Pre-written letters are on diskette in all facility main offices.)

Remember – when dealing with reporters, your goals are the following:

• Assure as little interruption of learning as possible; and

• Keep the public informed.

• Staff/student name until next of kin present at school or hospital;

• Pronouncement of death until ruled by medical personnel;

• Details of incident; and

• Cause of death until officially certified.

The site administrator should caution staff to release only confirmation of incident and other information provided by school office and to refrain from opinions about an incident or the student/staff involved.*

Kathy Clausen, Director of Public Information . . . . . . . . . . .281-420-4813

*In some instances, a school nurse may be needed to assist in the interpretation or clarification of medical information.

When it is necessary for students to be moved to an alternate site, the Public Information Office will notify The Baytown Sun, radio, and television stations.

The Public Information Office will also notify the media when it is necessary to close school due to weather or other hazardous conditions.

The following are the stations parents and employees should listen to regarding alternate school locations or school closings:

• KPRC Television Channel 2

• KHOU Television Channel 11

• KRIV Television Channel 26

• KTRK Television Channel 13

• KTMD Channel 48 (Spanish)

• KXLN Channel 45 (Spanish)

• KTRH Radio 740 FM

• KILT Radio 610 AM & 100.3 FM

• KIKK Radio 95.7 FM

• KXXY Radio 1320 AM (Spanish)

• KQQK Radio 106.5 FM (Spanish)

• KWWJ Radio 1360 FM (Baytown)